Release Notes

Please search for details in the online manual docs.edmiss.com for more details

• Student Portal – Students can Upload and Download documents
• Teachers Portal – Teachers can Download and Upload documents for their classes
• Student Portal – Students can message the College
• Teacher Portal – Teachers can message their students
• Teacher Portal – Teachers can mark Participation warning
• Teachre Portal – Teachers can enter feedback for results and feedback can be published to student portal or only viewed inernally
• Teacher Portal – for VET classes the teacher can see all students they have been assigned as a trainer for the enrolment
• Students can access the Student Portal at the offer stage and be sent and receive documents and messaging before acceptance.
• Updates by the stduent to their details, and messages and documents uploads are logged and viewed in the new Student Activity Log

• Improved screen clarity with DirectX hardware acceleration
• Visa search with expired option check
• Exam booking integration with payments
• Agent search added optional display of commissions, offer and enrolment numbers, offered course weeks and value

• New option to publish SMS Messages to Student Portal when sending
• Student Portal Messages are receipted as read when viewed by Student
• Option to export Online Payment details from Word Merge
• New SMS Provider DirectSMS.com.au
• eBECAS.Portal API credentials moved to Edmissapplication. Options for user to reset credentials as required
• Student Contact detail (Email and SMS) fields available in Offer Search
• Student Contact detail (Email and SMS) fields available in Student Fees Due search
• Active Provider filter for Provider Member search
• Homestay and Scheduled Homestay Payments displayed together on Student HS/APU details tab

• Online Payment Support, full integration with Flywire Global Payments. Import functionality for other providers
• New Merge Template User Access options
• Offer Custom Fields added to Enrol Search
• Agent Head Office option – assign a Head Office Agent for a group of agent branches
• New Merge Template User Access options
• Privacy Checklist options for students
• New Provider Member Search and SMS / Email contact options
• Performance improvements for Scheduled Payment creation
• New Homestay Residence / Homestay field
• Enrolment Extension Invoices now add date period description to invoice line item
• Additional Validation for Absence entry
• Additional Validation to Course Setup to prevent losing Class History by removing previously used Sessions for Language Class attendance

• New Online Class and Online Room options for classing
• New Agent Employee Search form
• Program Name character limit increased to 100 characters

• New Cancellation gadgets to track Cancellations
• New Offer Net Week chart gadget and Detailed Report
• New Offer Search Options – Search by Cancellation Date
• New Offer Search Options – Include Cancelled Enrolments in the Offer Search
• New Offer Search Options – Status Change Date Field (Cancel or Acceptance date), Enrol Cancel Date

• Added option for new Clickatell Portal for SMS – please contact support@equatorit.com for details
• Added Finishing/Following field to enrolment search (shows if enrolment is followed by other enrolments for student).
• Prevent modify of Offer after acceptance by another user
• Fixed Permission issue with Bulk Email, now requires Bulk Email Merge Permission to send Bulk Email
• Added ProductID and Bulk Publish options to Course and Fee Search for eBECAS.Portal API
• Enrolment COE Selection, Inactive Status excluded from available COE list
• New Quick Select Option for Assigning Receipted money to Invoices and Fees
• Change to Calculation of Weeks at Level in Language Enrol Search
• New option for New/Continuing by Faculty Type(New or Continuing in Language or VET only)
• New Family Member Grid with Date of Birth
• New Options to configure for Proxy
• Fixed issue loading Pathway list from Application Search
• Lock Study Group details tab for new Study Group – save before creating an offer
• Student Search sped up for search by Student Name
• Export grids option to export to XLSX

• New Pathway features added
• Pathway Application Search – search by Pathway Application date and details
• Pathway Provider College – define contact details and employees for Pathway colleges
• Multiple Pathways for each student
• Updates to Survey Release. Broadcast to Language classes by date
• Photo Capture now saves as JPEG image
• New Enrol Search Merge option – Save Photos to File
• Added additional Airport Pickup and Dropoff details to Homestay Accomodation Search
• Added option to use set Program Start Dates to Offer Item setup
• For Subject based pricing of Career College Courses – updating Invoice Due Date updates Result Census/Due Date
• Added new Select All Filtered option for Merge toolbar, which only selects filtered records (the current Select All selectes all filtered and unfiltered)

• SMS and Bulk Email – added notification of recipient count before sending
• added Main menu option to Save and load Form Layout columns
• added option for Bulk Email and SMS – Agent Employee / Counsellor Contact
• added Main menu option to Save and load Form Layout columns
• added Delete Schedule option for Class Schedule setup
• added Career College Result Import Function
• added Survey Functionality to create and release surveys for students
• New Office 2019 Skin added
• New Excel Style Filtering option for search grids
• added Duration to Accomodation Schedule Payments Excel Export

• added new flexible template grid for Career College results
• added to enrolment numbers by week/month for starters option to display course weeks
• made adjustments to Un-Earned Report as of date to deduct debits
• added new homestay revenue report for placed and scheduled students in period

• added option to email and sms to contacts and payees in bulk
• added Anticipated cash flow Report – for offers and enrolments future invoices due by month or week listing Gross, Nett, Course, Agent and Other fees grouped by Faulty, Country, Agent and Salesperson
• Added to Student search option to search for email address and birth date
• Added support for multiple homestay provider rates
• Added new Homestay Provider fields – last Inspection date, relabel mother father emails as Contact 1, Contact 2, add editable label for Contact 1 and Contact 2
• Added Homestay Provider Members – each Family member birthday date and calculate age, family member Criminal Check tick, date criminal check issued, date criminal check renewed, phone, mobile and email field
• Added to new Accommodation Schedule payments as of date: payment weeks/days, View option to go to Homestay placement, export schedule includes from – payment date and dates in and out
• Added custom fields for Agents

• Added Student Search options. Search by email address and Search by Date of Birth
• Added Offer Search option – search by Offer No
• Added Reconnect functionality on lost connection.
• Fixed Heading order for Language Results Report
• New system option to Display Transactions by default for Enrolment Fees

• Added PAT and Pathway fields to Field Chooser for Offer Search Form
• Added System Option to filter receipt Bank Account by Company

• Fixed display of Results in Lang Class Allocation form
• Added Reset Form option to Main Menu>>Windows to reset form display setting for focused form
• Display Result Comments on Results in Period Report
• Added Absence List to Enrol Bookmarks – E_ABSENCELIST1, E_ABSENCELIST2
• Added new Bookmark field T_APU_TIME showing APU time in am/pm, T_TIME showing 24 hour time
• Added Homestay Notes to Request/Placement Search form
• Added Percentage Mark to Class Vet Results form
• Removed AVETMISS fields from VET & HE Results and VET Results for non-AVETMISS colleges
• Fixed issue where Language Result Document could be added with no Result created

• Validation to prevent Offer Acceptance with a dollar value and no installments created
• Fixed issue with option 3 Generate Installments option
• New Offer in Period and Offer Item in Period reports for Marketing – Offer Reports
• Bulk Email College wide setting to default to OS or Local email
• Option to Select Emergency Contact for Bulk Email or any Student Contact for Single email
• Custom Language Results length expanded to 100 characters

• Language Class Schedule edit – select and edit multiple schedule entries together
• New Language Enrol Search Weeks at level field now uses enrol weeks (not including holidays)
• VET Results Word Merge – now provides for V_…_2 bookmarks filtered by Result Completed status
• Enrolment Word Merge AT_ COE bookmarks now use COE attached to Enrolment

• Added Total Course Length and Final Course Finish date to Offer Search form
• Class Schedule allocation – Simplify Creation and modifying,more clearly display dates schedules are current, allow End Date to be set
• Student and Teacher Portal – add Data Privacy / EU GDPR acceptance – Fields added to Enrol Search and Student Details
• Add support to view and add documents to Study Tours
• Weeks at Enrolment level calculation – Added to Enrol Search
• New Finance Form – 9.5 Fees due by Payee
• Main Menu – Finance – renamed and reordered Finance section forms
• Add portal option to remove display of Student’s results when are fees overdue
• Added Percentage mark option for Academic results, with decimal places

• Added Group Enrol Start and End Dates to Enrol Search Form
• Set minimum size of Main Form to 200×200 pixels
• Added COURSE_DESC (Course Notes) to Offer Item Merge
• Removed Status condition for COE drop down in Enrol Details
• Minimum Student age set to 3 at start of current year
• User Search now displays users from inactive locations
• Attendance Tracking re-calculation added to Class Schedule Absence Entry
• New Comparison report – excel merge, corrected merge fields
• Student Form – Disable New Offer option until student has been saved
• Added Region to Offer and Enrol search
• Fixed order of first and last name in BUPA Insurance Export
• Added Enrol Custom Fields and View Options to Lang Class Alloc Form
• Changed required fields for VET Enrol Search VET Filled flag
• Moved Application Count to bottom of search form, added offer count
• Added COURSE_HOURS to Enrol Merge
• Changed percentage to use Enrol weeks to calculate on New Comparison report. Corrected order of Last Period and current period
• Added validation check to Accept Offer to ensure the status has not been changed (accepted or cancelled) since the form was opened
• Fixed Attendance Roll to break page for each class
• Allow saving Class Results when Class Name/Teacher Name/Class Level is blank
• Update Class Name, Teacher Name and Class Level with current class when editing existing Weekly Result
• Changed Language Results form to use current user as default Teacher
• Fixed Runtime error in Lang Results and VET Results reports
• Added E_COURSE_HOURS bookmark to Offer Merge, showing total expected hours for enrolment
• Fixes to Word Merge Template upload , allow name change without re-uploading file

• Added option to schedule Offer Holidays at offer stage, as well as new Merge bookmarks
• VISA Type added to Insurance Search Results
• Setup Configuration form and save changes
• Added Agent Details to the Accomodation Search
• Added Multi Search options (search by part of name, search for multiple names) to Agent Search Form
• Added Flexible Merge table options for Offer Instalment Details
• Homestay Providers can now specify multiple available locations
• Locations can now have address details that can be exported to Student, Offer and Enrol Merge
• Period Comparison Report 12.040 – added new filters and reporting options
• Enrolment Reports – add option to multi-select faculties
• Language Class Allocation Form – display PAT fields for unallocated students
• New Language Class allocation Projection Report
• New columns on Enrol Search – Under18, VET Details Completed
• Added new required Town/CIty of Birth for USI Generation
• Added Completion Rate Percent, Completed Percent fields to Enrol search
• New Bulk Email to send simple text or html email (without using Mandrill Templates)
• New Insurance Export for BUPA Provider
• Improved Offer interface and added GTE Required and Visa Required fields
• Improved interface for Dashboard

• Added VET Contract Hourly Rate Course Price Option
• Added USI Verified field to Enrol and Student Search
• Added option to run a Projected future Income Recognition report
• Added Release notes to display for each update with details
• A connected web camera can take a student photo and load the photo into the student details section
• Flexible user created table bookmarks
• Bulk SMS and Bulk Email option added to Homestay search
• Upon login optional display of a dashboard with user selected graphical gadgets
• Added to audit log: VET Results, Language Class Attendance and Class Allocation
• Student photo display – The student search, enrolment search and class allocation screens have the option to display the student photo. The photo can also be exported using Excel Merge which enables the use of Mail Merge from a Excel file with the photo to generate student photo ids
• Choice of colour scheme and skin for users
• Language Class Allocation This feature displays student results by Language Class and enables you change the student allocation to a class
• API to read and write eBECAS data : Included in the license for 10 or more administrative users the eBECAS API is available8
• This is a major update primarily to improve the updater which is now an in-built part of eBECAS

• A connected web camera can take a student photo and load the photo into the student details section see here
• Flexible user created table bookmarks
• Bulk SMS and Bulk Email option added to Homestay search
• Upon login optional display of a dashboard with user selected graphical gadgets
• Added to audit log: Language Class Attendance and Class Allocation

• This is a major update primarily to improve the updater which is now an in-built part of Edmiss see here
• Student photo display – The student search, enrolment search and class allocation screens have the option to display the student photo. The photo can also be exported using Excel Merge which enables the use of Mail Merge from a Excel file with the photo to generate student photo id’s see here
• Choice of colour scheme and skin see here
• Language Class Allocation – This feature displays student results by Language Class and enables you change the student allocation to a class see here
• API to read and write Edmiss data – Included in the license for 10 or more administrative users the Edmiss API is available to see endpoint details see here

• Course Revenue Report 12.019 has been updated to provide the options to calculate course revenue on the cancel date instead of the start date of the course
• Unearned Fees report now includes the export of GL Account codes
• Enrol search screen now has the option to display Offer id and Offer date

• Colleges can now request forcing change of Edmiss password e.g. every 30 days
• Offer Course item now can optionally display breaks in period as text
• Pathway monitoring simplified
• Teacher Portal Attendance update flag confirmation marking attendance updated for week

• Support added for multiple faculty semester definitions

• Added new pathway fees option to support pathway college application and fee collection.

• A warnng message is now displayed when room capacity is exceeded
• Added a filter to Enrolment search for student on holidays
• Changed Allianz Insurance export for bulk update new layout

• Added support for a user and teacher to be defined for multiple locations
• Provide option for invoice payee to be changed from Enrolment Fee screen

• Allow for subject based pricing the addition of repeated subject invoicing

• Added option to merge and print an individual Invoice to Enrolment Fees screen

• Added enrol# and offer# to Report Reveue by Starters excel export
• Added passport# and expiry date to Enrolment search
• Added filter to Enrolment search for New/Continuing enrolment

• Corrected bug when adding discounts to Offer item

• Added medical categories to Student details
• Added bulk email and sms to Agent Search

• Word Merge Bookmarks – Student Totals now exclude Cancelled Enrolments
• Word Merge Bookmarks – Academic Class Schedules table now includes Teachers assigned
• Insurance Search – new form available to Search and list Insurance assigned to students
• User Search – User Type filter, search by Teacher or User Type

• Language Class – result entry by week with entry by Teacher Portal
• Language Class – absence stored by class session with entry by Teacher Portal
• Templates – can now be stored in Cloud using Amazone Web services

• Language Class – result entry by week with entry by Teacher Portal
• Language Class – absence stored by class session with entry by Teacher Portal

• Language Class now specifying Days and Times, Teachers, Room and Level
• Teachers are moved to Users, so that a Teacher can be a Administrative user and a Teacher
• Enrollment Details sections where no data is entered, the display has been compressed
• Added Salesperson to Offers and Enrollment Added: Added Salesperson Group by option to Enrollment and Finance Reports
• Added SMS integration and SMS Template specification: for bulk messages to Enrollment and Student Search

• Old Language Classing display: Added the tab option to display the previously stored dated stamped class changes for Enrollment Language Class history.
• Hide/Display Cancelled Student Enrollment details
• Added email BCC Internal staff and Teachers: Added email option to BCC Internal staff and teachers where Users have specified their email address.

• New: Language Classing: Added the option to pre-allocate classing in future weeks without changing the current allocation of student classes, with a new simple display of Enrollment Language Class history.

• New: Display of all Student Fees under Fee View, display of Tuition and Agent fees on same line in separate columns
• New: Agent email option added to Student – Contact – Diary
• Improved: Query speed throughout application

• New: Added course code to Revenue Report excel merge
• Fixed: Student photo not showing fixed

• Fixed: Student Details – Marketing Pathway – Institution value missing bug
• Fixed: Financial Activity excel merge bug
• Fixed: Form Diary height issue

• New: Added support for Gender ‘X’
• New: Enhanced Student Fee Tab view
• Fixed: Financial Activity Report export bug
• Fixed: Unearned Fee excel export bug
• Fixed: Changed main screen side navigation bar ‘course’ to ‘program’
• Fixed: Renamed ‘modules’ to ‘subjects’
• Fixed: Changed ‘non pivot table output’ to list all relevant enrollments and their information in enrollment weekly number export

• New: Added attach pdf file (Office 2010 or later is required) when sending emails, after generating document in Diary

• New: New offer table bookmarks which display line items with commission, discount and tax/gst in single line (in columns)
• New: Improved email support with new Send email option to stakeholders from student details, enrolment details, enrolment fees, agent, homestay and airport transfer
• Fixed: Temporary files and screen layout files for each user are no longer written to local disk drive, which improves reporting speed, and remove network user access issues related to writing data to local disk drives

• New: Student photo is now shown on main Student details screen
• New: Enrolment fee bookmarks with tax (gst), commission, invoice and payment/due listed by line item
• New: Report temporary files are now not written to the workstation local drive, reducing network traffic

Application:

• New: Added columns for Invoice Due Report ExcelMerge.

Application:

• New: New Enrolment Fees Bookmark.

Application:

• New: New Language Class Bookmark – LC_CLASS_25.

Application:

• Fixed: Unable to enroll current student in new Examination bug.

Application:

• Fixed: Enrolments search not showing result on Language Classes Student Allocation bug.

Application:

• Fixed: Student Account Print bulk word merge not working bug.

Application:

• New: ‘Level Band’ and ‘Display Name’ on Language Class Level.
• New: ‘Level Band’ and ‘Display Name’ columns on Language Class Search result.
• New: Option to filter enabled/disabled Language Levels.
• Fixed: Detailed Enrolment Report with exclude leaves now shows correct monetary amounts.
• Fixed: Re-enabled non-Australian colleges to view and edit Provider Code in Company Details.
• Fixed: Renamed certains captions on Student Details screen and Enrolment Search screen.

Application:

• Fixed: Warning Letter Bulk Word Merge is now working.

Application:

• Fixed: Custom Fields group box is now showing at the correct height, which allows the group boxes below it to be visible.

Application:

• Added: Study tour information to Academic Result Module word merge.
• Fixed: Academic Result Module word merge table prefix.

Application:

• Fixed: Word Merge function missing in Offer Screen.
• Fixed: Unable to accept Offer.

Application:

• New: Added additional display columns to the Offer Search Screen.
• New: Added AVETMISS result details in VET class result entry.
• New: Added bookmark <OFFER_ITEM> to Offer Document Word Merge.
• New: Added template type “Academic Results Module”.
• New: Added bulk offer template word merge to Offer Search Screen.
• New: Added bulk student template word merge to Group Offer Student Screen.
• Fixed: Error creating student document word merge when student has no enrolment record.

Application:

• Fixed: Document store configuration fix.

Application:

• Fixed: Database transaction lock conflict bug fix.

Application:

• New: Added Homestay placement and Family bookmarks to Enrolment Search bulk word-merge.
• New: Added Group column to Enrolment Search Result.
• New: Added a forth period to the Period Comparison Report.
• Enhancement: Auto-fill the date fields in the Period Comparison Report.
• Enhancement: Auto-select student homestay, visa, and airport entries in Enrolment word-merge and Enrolment Search bulk word-merge.
• Removed: Removed notification messages upon completion of weekly task/eCoE calculation.

Application:

• Fixed: Avetmiss 7 export bug fixes.

Application:

• Fixed: Avetmiss 7 exports for Victoria now correctly report Course Commencement date.

Application:

• New: Added new bookmarks for Training Plan (“TP”) to academic results, which includes module weeks and hours
• Fixed: Abesences now show the user that entered the absence
• Fixed: Avetmiss 7 exports now pass NCVER validation
• Fixed: Validation for Avetmiss addresses
• Enhancement: Avetmiss export screen now automatically preselects date ranges based on the collection period.

Application:

• Fixed: Error exporting reports.

Application

• New: The eBECAS application is now branded as EDMISS for the American market.
• Fixed: The “3.51 Company Details” screen no longer shows the ‘Trust’ and ‘Provider’ input fields when colleges are located in the US.
• Fixed: When creating an insurance fee on the 3.41 Fee Details screen the Sales Information -> Rate field is defaulted to Monthly Fixed if no value is selected.
• Fixed: When adding accommodation fee details (3.41 Fee Details), a weekly and/or daily amount above $0.00 MUST be provided if the “I purchase this item” checkbox is selected.
• Fixed: Users can now add Email, Phone, Fax and WWW columns to the 2.0 Agent Search results grid.
• Fixed: Users can now search for inactive faculties from the 3.2 Faculty Search screen. A column indicating the VET status for the faculty has been added to the search results grid.
• Fixed: VET enabled faculties can now specify the Australian State/Territory that they report against (3.3 Faculty Details)