Contents
Features
- Timetabling including class details, future timetables & attendance
- Communications from staff including administrative notices & warnings
- Results
- Financials including invoice details, payments and outstanding fees
- Homestay Details
- Student details, which students can update themselves. These changes will be automatically updated in EDMISS
- Email notification of updates for administrators when students update any details
Benefits
- The student portal ensures that both staff and students are always up to date with key information regarding enrolments
- When staff receive support emails, they can view the email addresses used in login attempts and save time by associating an email address with an account via a single click
- Students will appreciate that your college has provided them with the means to organize their studies with future timetables, financial overviews and much more
Once logged in, students will first see their class timetable. In the top left hand corner, there is a drop down menu, which allows students to navigate between classes, results, messages, accounts (financials) and my profile (contact details).
In the classes section of the Student portal, the students classes for the current week are displayed.
If the student has any results available, they will be displayed in the results section.
Any messages that have been marked to be displayed in EDMISS will appear in the messages section of the Student portal for the student.
The finance section of the Student portal will display any invoices, due dates, invoice details, payments and outstanding fees that are related to that student account.
The My Profile section allows the student to view and edit their Student Details.
Loads of new features for both Students and Administrators
Equator IT has recently deployed a number of new features in the Student Web Portal. If you are a hosted customer, you have automatically received these features as a part of your annual subscription. They’re live right now, so please go ahead and check them out!
The following will provide you with an overview, including screenshots, of the biggest changes that we are delivering with this release.
For Administrators
Email notification of updates
Ask and you shall receive! One of the most requested features for the Student Portal has been the capability to receive email notifications when students update their details. This can now be activated via the Student Portal Administration Site:
When this setting is activated, the Student Portal will email the registered support address each time any student updates their details. Below is an example of what you will be sent when this happens:
This allows you to review the changes to ensure no mistakes have been made, as well as synchronise the student data with any other external systems that you may have.
Basic student management
You can now perform basic student management tasks from right within the Student Portal Administration site. Once you’re logged in as an administrator, clicking on “Students” in the navigation bar will display a list of current and future students, as well as a tickbox showing you if they have registered for access on the Student Portal.
You can use the search box to filter students by student number, first name, or last name.
If you click on an individual student, their details and enrolment(s) will be displayed. You can edit the student’s email address & phone number, register them for Student Portal access and assign them a new password (created by you or randomly generated). You also have the option to email the student their new password once registration is complete.
You can also use this facility to reset and email passwords to students who have already registered for Student Portal access.
Efficient support
When you receive a support request email from the Student Portal, that email will now contain a link to the Student Portal Administration site, making it faster and easier to handle Student Portal Support Requests.
When you log in to the Student Portal Administration site, you’ll see the phone number and any email addresses that the student tried to use to gain access to the Student Portal. Clicking on an email address or phone number copies it to the student details and it then becomes associated with that account. This feature allows you to seamlessly update the student’s record without any re-keying of data.
News
You can now preview news articles, seeing them exactly how they will appear to students.
Themes (under development)
You will soon have various colour theme options in a dropdown menu which will be found on Settings page. The colour options will be as below:
- Blue (default)
- Black
- Green
- Purple
- Orange
- Red
Please see below for dynamic demonstrations of our themes (blue and red):
For Students
Absences
Students can now view absences that have been recorded against them by clicking “Absences” under the “Classing” navigation item.
This feature can be switched off via the Settings page in the Student Portal Administration site.
Future timetables
Students can now also use the navigation icons on the “Class Timetables” page to see their timetable for the coming weeks.
Homestay Details
Students with a current or future homestay arrangement can now access the details of their homestay accommodation from right within the Student Portal.
The menu option is not visible for students who do not have a current or future homestay arrangement.
This feature can also be turned off via the Settings page in the Student Portal Administration site.
All of these new features are already live, so you can sign in to the Student Portal Administration Site and have a look at them right now! If you need to URL for your Student Portal Administration Site please send us an email.
Your login details for the Student Portal are the same as the details you use to sign in to EDMISS.
As always, please don’t hesitate to get in touch with us if you’re having any trouble with the Student Portal – we’re here to help.
– Equator IT